Medical Administrative Assistant

Job Description:

Our Greenwich, CT-based client is looking to hire a Temp to Perm Medical Administrative Assistant.

Job Summary:
The Hours are 8 am-5 pm
Monday - Friday. They see patients, so it's not a clear 5 pm end - they may need to stay late from time to time (up to 30 mins)
Must have flexibility to schedule 1x/Saturday/month.
The schedule is 40 hours weekly.

Job description
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The administrative assistant's duties include supporting our managers and employees, assisting with daily office needs, and managing our company's general administrative activities. The Administrative Assistant's responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a secretary or executive administrative assistant and are familiar with our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure our office's efficient and smooth day-to-day operation.
Requirements
Candidate must be fully vaccinated, including booster, to be considered for this position.

Responsibilities

• Answer and direct phone calls
  
• Organize and schedule appointments
  
• Plan meetings and take detailed minutes
  
• Write and distribute emails, correspondence memos, letters, faxes, and forms
  
• Assist in the preparation of regularly scheduled reports
  
• Develop and maintain a filing system
  
• Update and maintain office policies and procedures
  
• Order office supplies and research new deals and suppliers
  
• Maintain contact lists
  
• Book travel arrangements
  
• Submit and reconcile expense reports
  
• Provide general support to visitors
  
• Act as the point of contact for internal and external clients
  
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  

  Requirements:

  Skills
  
  • Proven experience as an administrative assistant or office admin assistant
    
  • Knowledge of office management systems and procedures
    
  • Working knowledge of office equipment, like printers and fax machines
    
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
    
  • Excellent time management skills and the ability to prioritize work
    
  • Attention to detail and problem-solving skills
    
  • Excellent written and verbal communication skills
    
  • Strong organizational skills with the ability to multi-task
    
  • High School degree: additional qualification as an Administrative assistant or Secretary will be a plus
    
  • Bilingual is not required but is a plus!
  
  Requirements
  Candidate must be fully vaccinated, including booster, to be considered for this position.