Office Administrator
Job Description:
About the company:
Our client is a leading real estate capital provider to state-licensed cannabis operators. Founded in 2019, they are a triple-net lease REIT that acquires industrial and retail properties through sale-leaseback transactions, third-party purchases, and build-to-suit projects. Their tenants are some of the leading operators in the U.S. state-licensed cannabis industry, and they are a trusted partner for their real estate needs.
They are seeking a corporate administrator to support the corporate office, board of directors, and executives. This opportunity is for a professional with an entrepreneurial spirit, tech-savvy, and problem-solving skills. You must have excellent communication and writing skills.
Responsibilities include:
Office Management:
- Perform office administrative tasks, including but not limited to sorting mail, operating office equipment, and managing office and kitchen supplies inventory.
- Coordinate company events such as conferences, committee/board meetings, board dinners, and holiday parties.
- Manage incoming and outgoing mail with UPSP, UPS, and FedEx; print labels for mailing, as needed.
Administrative Support: - Provide scheduling assistance, including coordination of Zoom meetings for the board and various committees; coordinate calendar dates and times among approximately 10 individuals.
- Coordinate travel arrangements for six board members and three executives.
- Maintain the board and committee meeting minutes tracker.
- Distribute documents for execution to the board members, management, and employees via DocuSign.
- Maintain the corporate office phone line; direct voicemails to the appropriate department heads as necessary.
- Maintain the schedule of the company’s charitable match program.
- Main point of contact for the coordination and preparation of the materials for the proxy and annual meeting.
Investor Relations: - Be the first line of contact for general investor inquiries.
- Update and maintain a comprehensive list of contracts for approximately 300 investors.
- Circulate financial statements and tax documents to approximately 300 investors quarterly and annually.
- Run uncashed dividend reports and follow up with shareowners as necessary.
Information Technology (IT): - Ensure IT hardware and office equipment are maintained and operating effectively; office equipment includes copiers, fax machines, and printers; IT hardware includes phone lines and conference room equipment.
- Quarterly, prepare an IT presentation to demonstrate ongoing monitoring and success of IT training, including security awareness, phishing attempts, and other IT processes.
Requirements:
Qualifications:- Associate’s degree or equivalent experience in office administration or a related field
- Excellent communication; strong written and verbal skills
- Proficient in MS Suite (Excel, PowerPoint, Word, Outlook)
- Detail-oriented
- Strong organizational skills and ability to prioritize deadlines
