Legal
Job Description:
Our client, a White Plains, NY law firm, is seeking a Legal Administrative Assistant.
The ideal candidate possesses:
Responsibilities:
- Provide high-level administrative support to Partners and Associates, as assigned.
- Assist with tracking and reporting expenses.
- Assist with business development initiatives.
- Arrange travel and accommodations as needed.
- Schedule, arrange, prepare, and distribute materials for meetings and conference calls.
- Maintain and organize electronic and hard copy filing systems.
- Draft correspondence and other materials as requested and respond to written and verbal inquiries. Type, prepare, and proofread legal and other documents.
- Receives incoming communication on behalf of Attorneys, reviews contents, determines importance, and summarizes and/or distributes to appropriate staff.
- Engage in special projects and other duties as assigned.
- Obtain relevant information from other organizations or agencies.
- Performs additional and/or other related duties as assigned.
Requirements:
Qualifications: - At least five (5) years of related experience.
- Strong administrative, organizational, and time management skills.
- Able to type 65+ wpm.
- Must possess accurate transcription skills with Dictaphone.
- Strong writing and proofreading skills.
- Systematic knowledge of databases and tracking systems.
- Excellent organizational skills, detail-oriented, and adept at managing multiple tasks simultaneously.
- Ability to work under pressure and meet deadlines.
- Ability to work independently and as part of a team.
- Must be a self-starter, take initiative, and work in a fast-paced environment.
- Excellent written, verbal communication and interpersonal skills.
- Proficient in Microsoft Office Suite (i.e., Word, Excel, PowerPoint, and Outlook) with the ability to learn new or updated software.
- Proficient in Document Management software is a plus.
