Legal

Job Description:

This role is well suited to an experienced Legal Secretary or Legal Assistant seeking an opportunity to learn and grow.

Essential duties and responsibilities will include:

• Finalize and file (electronically or in hard copy) legal letters, discovery, and motions.
  
• Prepare and file Appeals, Stipulations of Discontinuance, 310(d)s, Answers to Cross Claims and/or Counterclaims, and Notices, as required.
  
• Distribute EBT transcripts to the plaintiff’s attorney with a 3116a letter and to insureds to execute and return.
  
• Set up IME appointments, provide available medical documentation to the doctor, and advise all parties of appointment details.
  
• Manage all incoming correspondence, including scanning and filing of documents.
  
• Secure documentation to support legal defense, including but not limited to medical records, in a timely and efficient manner.
  
• Maintain relationships with internal and external clients through professional interaction.
  
• Monitor office machines (e.g., copier/scanner) to ensure they are working correctly, troubleshoot, and coordinate service, as necessary.
  
• Provide overall support to attorneys’ clerical, office, and business needs.

Requirements:

• Prior work experience providing administrative and/or administrative support in a law firm or similar environment.
  
• Ability to multitask in a complex, fast-paced, evolving environment, coordinate schedules, and handle routine office tasks.
  
• Strong organizational and problem-solving skills.
  
• Excellent communication skills, ability to manage deadlines, a keen focus on follow-up, and uncompromised attention to detail.
  
• Proficient in the use of Word, Excel, Adobe, and Outlook.
  
• Working knowledge of both New York and Federal Court procedures and familiarity with e-service and e-filing.
  
• Ability to interact with attorneys, office staff, and clients in an approachable, professional manner.
  
• Ability and interest to consistently promote a positive work environment.
  
  Additional experience desired but not required:
  
• Associate or bachelor’s degree.
  
• Prior law firm experience (at a Personal injury and Insurance Defense firm a plus).
  
• Knowledge of cloud-based technology.