Administrative Assistant
Our client, the CEO of a leading global direct access trading firm, is seeking a dedicated and proactive
personal assistant to join his team of assistants. This is an excellent opportunity to showcase strategic and analytical thinking abilities while juggling a very active executive's private and professional needs. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.
Hours: 9:30 am-6:30 pm
Responsibilities- Manage both personal and professional tasks, which include reservations, appointments, and any household needs
- Coordinate international and domestic travel logistics including flight itineraries, hotel reservations, and car services.
- Organize agendas, manage calendar, and plan events while prioritizing competing demands
- Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
- Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
- Prioritize and lead multiple projects simultaneously, keeping diligent track of project timelines and deadlines.
- Uphold a highly organized and detailed to-do list for the CEO and business and carefully note important dates.
- Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track.
- Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
- Additional Personal / Creative / Executive Assistant duties as needed
