Administrative Assistant

Our client, a global investment firm, is seeking a proactive and energetic Administrative Assistant, with at least 3 years of relevant experience.This professional will manage all administrative business details for multiple senior executives including heavy calendar management, calls, travel, events, and budgeting as well as providing general support to the broader department.The ideal candidate must have exceptional organizational skills with the ability to efficiently manage competing priorities in a fast-paced, high-demand environment and simultaneously demonstrate excellent judgment, professionalism, and customer service.Your Role:

• Anticipate and oversee all aspects of the executives’ schedule and day-to-day requests. Manage complex calendars and meeting scheduling, incoming phone and email inquiries, booking travel arrangements, facilitating onsite events and visitors, ad hoc projects, and additional administrative tasks.
• Develop strong working relationships and exhibit superior communication skills with all levels of the organization.
• Coordinate effectively with internal departments and administrative team members.
• Use of excellent judgment with internal and external clients and ability to re-prioritize schedules accordingly.
• Manage expense reimbursements, invoicing, and department budgeting-related items.
• Demonstrate utmost discretion in dealing with sensitive firm and personal information.
• Coordinate and contribute to department projects and special assignments.
• Manage workload with a sense of urgency, continually keeping an eye on multiple moving pieces and proactively anticipating needs.