Administrative Assistant
Job Description:
Our client, the CEO of a leading global direct access trading firm, is seeking a dedicated and proactive personal assistant to join his team of assistants. This is an excellent opportunity to showcase strategic and analytical thinking abilities while juggling a very active executive's private and professional needs. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.
Hours: 9:30 am-6:30 pm
Responsibilities
- Manage both personal and professional tasks, which include reservations, appointments, and any household needs
- Coordinate international and domestic travel logistics including flight itineraries, hotel reservations, and car services.
- Organize agendas, manage calendar, and plan events while prioritizing competing demands
- Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
- Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
- Prioritize and lead multiple projects simultaneously, keeping diligent track of project timelines and deadlines.
- Uphold a highly organized and detailed to-do list for the CEO and business and carefully note important dates.
- Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track.
- Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
- Additional Personal / Creative / Executive Assistant duties as needed
Requirements:
Requirements - Bachelor’s Degree from an accredited university
- Must be able to provide SAT and/or ACT scores to be considered
- At least 6 months of previous administrative, secretarial, or personal assistant experience is required
- Proven ability to be exposed to the most confidential of information and to handle it with the utmost integrity and discretion
- Ability to provide clear and concise oral and written communication.
- Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines
- A self-starter who is eager, optimistic, and has a "no task too small" mindset
- Salary negotiable BOE
- Visa sponsorship available
